Want to Be More Productive? Stop Trying to Finish Every Task, and Do This Instead

Author Effie Blanco

Posted Mar 4, 2023

Reads 4.9K

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Are you tired of constantly feeling overwhelmed by your to-do list? Do you find yourself obsessing over every task, trying to finish them all before the day is done? As it turns out, this approach may be doing more harm than good. In fact, according to Katherine Morgan Schafler, associate productivity at a top New York therapy practice, the key to being more productive is actually to stop trying so hard.

In an article co-written with Jason Feifer, Schafler explains that our obsession with finishing every task can lead us down a narrow-minded and myopic path. We contract reflexively and lose sight of the bigger picture. As a result, we become less effective in handling stress and lose important ways of approaching complex work. The solution? Stop obsessing over task completion and start implementing self-compassion as a means of understanding common humanity.

Schafler's study on self-compassion at an empirical level has shown that this system involves more than just tossing around the word "self-compassion." It is a powerful tool for protecting, building and restoring physical stamina, mental stamina, emotional stamina and creative stamina. By acknowledging our common humanity - that we are all interdependent people who sometimes feel isolated - we can make better decisions about how to spend our time and energy. So if you're ready to reframe productivity in your life-changing journey towards becoming more efficient, then read on for some tips from Schafler and Feifer on how to implement self-compassion into your daily routine.

These Are the Most and Least Affordable Places to Retire in The U.S.

Most people dream of a comfortable retirement without having to worry about money. However, with the cost of living varying greatly across the United States, it can be challenging to decide where to retire. According to a recent study by Madeline Garfinkle, some of the most affordable places to retire in the U.S. are located in the Midwest and Southern regions. These areas offer lower housing costs, low taxes, and a more laid-back lifestyle than their West Coast counterparts.

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On the other hand, if you've always dreamed of retiring on the West Coast, you might need to be prepared for a higher cost of living. The study shows that states within the mountain state region tend to have higher costs of living than other areas in the country. Despite this, if you're set on retiring in one of these pricier locations, there are still ways to make it work. By planning ahead and budgeting appropriately, retirees can enjoy all that these beautiful areas have to offer without breaking the bank.

How to Stop Being Productive all the Time and Fight Productivity Shame

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Do you find yourself feeling stressed and overwhelmed by constantly trying to be productive? It may be time for a burnout check. Here are 3 tips designed to help you stop being productive all the time and fight productivity shame. First, take breaks and practice self-care regularly. Second, prioritize your tasks and set realistic goals. Finally, remember that it's okay to not be productive all the time – rest is just as important as work. By embracing these tips, you can break free from productivity shame and achieve a healthier balance in your life.

1. Change the Narrative About Productivity

A crucial narrative switch needs to happen, and it's time to stop defining productivity as the amount of work we produce. The main reasons behind our productivity shame are the wrong idea that we need to be product-pumping factories answering meaningless emails for 12 hours a day. But 2 hours doesn't make us less productive than those who work for 8 hours straight.

It's time to step back from the hustling whirlpool and start focusing on meaningful things. A productive stop is necessary when we feel chronically tired or overwhelmed. I strongly recommend using a minute journal and mood tracker to help you understand your emotional states over a longer period of time. The mood tracker is a helpful tool that can be used at any point during the day, whether it's first thing in the morning or right before bed, to get your day started on the right foot. With a mood tracker, you'll have a precise measure of how your daily routines impact your overall well-being.

2. Change Your Mindset and Focus on You

It's easy to get caught up in the daily grind of completing tasks on your to-do list, but it's important to remember that you are more than just a list of completed tasks. Adopting a growth mindset instead of a fixed mindset can help you shift your focus towards empowering self-growing self-transcending, rather than simply checking off items on your to-do list.

Taking time for personal growth flourishing is just as important as tackling those important things on your to-do list. By prioritizing learning growing developing and physical wellbeing, you'll start to see an equal sign between productivity and personal transformation you'll notice. So take some time for yourself today and shift your purpose sense towards empowering personal growth!

3. Use Smart Tools to Support Yourself

In today's modern lifestyle, we often find ourselves caught up in a productivity obsession. We strive to do more and achieve more, often at the cost of our own well-being. That's why it's important to have support systems in place that can help us stay mindful and productive in a healthy way.

One transformational tool that has helped many people is the productivity planner. This smart planning and time tracking tool is effective because it helps you focus on what's most important and avoid getting bogged down in meaningless activities. With tear-out alternative productivity sheets and inspirational reminders, the productivity planner encourages you to be productive mindfully, preserving beautiful moments with gratitude journal prompts and adding photos to your minute journals mood tracker. By using this tool, you can make sure that your work is always aligned with your goals and values, allowing you to get more done while feeling good about yourself. And if you upgrade to the premium plan, you'll get access to even more features like a mindful focus hourglass timer that can help keep you on track throughout the day. So if you're looking for a way to boost your productivity without sacrificing your well-being, consider giving the productivity planner a try!

Revamp Your Task Management with an Improved To-Do List

To-do lists are a great way to keep track of your tasks, but a huge mistake people make is not assigning tasks based on priority. This destroys productivity and leads to wasted time. Instead, prioritize your to-do list by setting deadlines for each task and working on them in order.

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Another way to improve your to-do list is to assign tasks based on their complexity. If a task requires more time and effort, it should be given a higher priority than easier tasks. This will help you work more efficiently and avoid wasting time on low-priority tasks.

Finally, use a work watch or timer to set time re-assigning duties based on how long they take. This will help you stay focused and avoid getting sidetracked by other tasks. By revamping your task management with an improved to-do list, you'll be able to accomplish more in less time and achieve your goals more efficiently.

The Allure of Being Busy: Are You Hooked on Hectic?

In our fast-paced world, being busy is often perceived as a sign of productivity and success. However, it's essential to re-think productivity and consider how it affects our overall life satisfaction. As we fill our to-do lists with marginally important tasks, we may fall victim to completion bias and start associating a positive self-image with constantly being busy.

Living constantly comparing ourselves to others' achievements and finding excuses not to enjoy our private life can have unpleasant consequences. A study published in the Human-Computer Interaction magazine discovered that people switch between short-lasting activities every 20 seconds, and they don't spend more than 20 minutes on an uninterrupted single activity. This constant switch of attention span leaves us feeling drained and unfulfilled, despite our efforts to cram as many productive activities into our waking moments as possible.

As a society, we need to understand that being busy doesn't always equate to being productive. Instead of taking on repetitive task whats waiting for us at work or at home, perhaps it's time to prioritize both our professional and private life by creating some margin for relaxation and reflection. By embracing occasional periods of "productive stop," we can recharge ourselves emotionally and physically while boosting our sense of accomplishment in the long run.

#9: Be Happy and Productive at Work with Mindfulness

In today's fast-paced work environment, it can be easy to get caught up in the stress of upcoming deadlines and never-ending to-do lists. That's where practicing mindfulness comes in. By bringing ourselves into a nonjudgmental state of complete awareness on a moment-to-moment basis, we can reduce stress and achieve a greater sense of calm and productivity.

One way to break direct from the chaos of work is by taking a few deep breaths and focusing on our thoughts and emotions. By being fully aware of our surroundings, we can better tackle tasks at hand, such as fingertips typing or preparing for an important presentation stop. An insider tip for finding mental zen is by using coloring books during breaks. A recent study found that simply coloring can reduce anxiety levels, and friend Dr. Samantha Brody has even created free adult coloring pages for those who loved coloring as children.

By practicing mindfulness in our daily work lives, we can become more productive while also achieving a greater sense of happiness and balance. Whether it's taking a few deep breaths or taking time to color during breaks, incorporating mindfulness techniques into our routines can help us achieve success both professionally and personally.

The Collapse of Credit Suisse: A Cautionary Tale of Resistance to Hybrid Work

The collapse of Credit Suisse is a cautionary tale that serves as a lesson for business leaders worldwide. In today's fast-changing world, companies must embrace hybrid work models or risk becoming obsolete. As the Covid-19 pandemic forced businesses to adapt to remote work, Credit Suisse failed to keep up with the changing times.

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According to Gleb Tsipursky, an expert in decision-making and risk management, resistance to change often leads to failure in the business world. To survive and thrive in today's market, companies must be willing to adapt and evolve their practices based on the ever-changing demands of customers and employees. The collapse of Credit Suisse serves as a reminder that those who resist change are doomed to fail in this new age of hybrid work.

How a handy Break List can boost your productivity

Do you know that taking breaks during work hours can actually improve your productivity levels? A study conducted by the Army Research Institute discovered that taking longer periods of 90 minutes followed by 15-20 minute breaks is the magic number for productivity. This is because the body's natural rhythms follow this pattern, and it helps to avoid burnout. So, if you want to improve your focus and concentration, I highly recommend creating a break list.

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A break list is a list of short pleasurable activities that you can do during your breaks that will help you recharge and refocus. Electronic reminders work great for this, and there are ap ps available that can help you create your own break list. You can include great break ideas such as watching funny YouTube videos or calling a funny friend. Alternatively, you could go to a coffee shop sit down and relax and watch educational videos.

Another great idea for your break list is laughter lunch, where you get together with colleagues and watch a funny YouTube playlist over lunch. If that's not possible, why not join a community garden or book club? Kickboxing classes are also perfect post-work distractions that will help you release stress while staying fit. Just remember to write everything down in your work journal so that you can track what works best for you. Special note: try to avoid online distractions cold turkey by not visiting unproductive sites during work hours.

Boost Your Productivity at Work with an Unconventional Tool

Are you struggling to get things done at work despite having a long to-do list? It's time to try the "productive stop" technique. This method involves taking a break from your tasks to identify which ones have the greatest impact on your productivity. By applying the Pareto Principle, named after Italian economist Vilfredo Pareto, you can focus on the 20 percent of activities that generate 80 percent of your results.

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The first step in the productive stop is to set boundaries and eliminate tasks that don't add value to your work. Then, identify your high-impact activity or perfect task that will create a domino effect, leading to other important tasks. By chosen correctly, this single action step could help you accomplish approximately 20 percent of your week's workload.

The final step includes learning how to use your time wisely by organizing and prioritizing your chosen activities. Create a to-do list and put these high-impact tasks at the top. The productive stop technique allows you to work smarter, not harder, and achieve more in less time. So next time you feel overwhelmed by your workload, take a moment for a productive stop and watch as it transforms how you approach each day at work!

I Live on a Cruise Ship for Half of the Year. Look Inside My 336-Square-Foot Cabin with Wraparound Balcony.

Christine Kesteloo lives on a cruise ship for half of the year and her 336-square-foot cabin with a wraparound balcony is her home away from home. She makes the most of her time onboard by being productive and using every inch of space available to stay organized. Her cruise ship lifestyle allows her to have a different view from her window every day, meet new people, and explore new destinations all while maintaining a productive routine.

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Living on a cruise ship might not be for everyone, but Christine Kesteloo shows us how it can be a productive stop in your year life. With limited space, she has learned to become creative with storage solutions and uses technology to stay connected with clients and friends back home. Her daily routine includes exercise classes, networking events, and exploring the ports of call. It's safe to say that Christine's cruise ship lifestyle is anything but boring!

Unleash Your Coding Mastery with This Exceptional Bundle!

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Have you been struggling to understand coding? Fear not, as we have the perfect solution for you! Our beginner-friendly coding bundle is designed to make coding understandable and easy for anyone to grasp. Whether you're a complete novice or just need a refresher, this bundle has everything you need to start your journey towards becoming a coding master. With step-by-step instructions and hands-on exercises, you'll be able to tackle even the most complex programming problems with confidence. Don't let your lack of knowledge hold you back any longer - unleash your coding mastery today with this exceptional bundle!

Discover Your Unique Passion: "The One Thing"

Focus is the key to productivity, and authors Gary Keller and Jay Papasan emphasize this in their book "The One Thing." According to them, identifying your one thing - the important thing that has the greatest effect on your productivity level - is crucial for success. So, what's your one thing?

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To find out, start by evaluating your daily to-do list. What's the one thing you need to accomplish each day to move closer to your driving mission? Then, look at your weekly, monthly, and yearly tasks. What's the one thing you need to do each week or month to reach your ultimate goal? By focusing on that one thing, you can increase your productivity by up to 395 percent!

Dr. Gail Matthews from Dominican University in California found that writing down your goals increases the likelihood of achieving them by a whopping 42 percent. So take a brave step and partner with colleagues or friends who can help keep you accountable. Remember, life is all about the minute gained by doing the thing that matters most - so discover and pursue it with passion!

Revamp Your Work Efficiency: Mastering Productivity Habits

Productivity is a key factor in success, but it can be challenging to maintain focus and motivation throughout the day. This is where "productive stops" come in - short breaks that allow you to recharge your energy and refocus on your tasks. Incorporating productive stops into your routine responsibilities can help you stay on track and boost your productivity levels.

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Building habits reduces the need for unlimited willpower numerous studies have shown. By incorporating powerful productivity tools into your routine, such as effective time management tips or productivity hacks check, you can streamline your workflow and minimize distractions. This means that you'll have more energy to devote to essential tasks throughout the day, rather than wasting it on unnecessary or unproductive activities.

Samphy Ys helpful article emphasizes the importance of taking breaks throughout the day to maximize productivity levels. By taking short breaks every hour or so, you can avoid burnout and stay energized and focused throughout the day. Be sure to use these breaks wisely by engaging in activities that help you recharge, such as stretching, meditating, or simply stepping away from your desk for a few minutes. By incorporating productive stops into your routine, you'll be able to master productivity habits and achieve greater success in all areas of life.

Discover What's Inside: Your Guide to this Article's Content

Are you tired of feeling unproductive and wasting time at work? Look no further, as we have compiled the best productivity tips and tricks for you to reach extraordinary levels of productivity!

In this article, we will share with you the weirdest productivity tip that actually works, along with science-based goal setting strategies to help you accomplish your daily tasks. We will also reveal the results of a survey conducted by Microsoft that found people struggle with unproductive hours during their average 45-hour work week.

Additionally, we will provide action-packed strategies for creating a great morning and evening routine, as well as ways to improve your productive self-talk. We'll even give you a break list instead of a to-do list to help you work read faster and be more efficient. So what are you waiting for? Keep reading to discover how you can make the most out of your day!

Mark Cuban's Grocery Store Hack Will Help You Score Cheaper Produce

If you're a fan of Shark Tank, then you're familiar with billionaire Mark Cuban. Recently, the entrepreneur shared a grocery store hack that will help you score cheaper produce. In an interview with Emily Rella, Cuban talked about how he used to rely on coupons during his early days as a businessman. However, he has since discovered a more efficient way to save money while grocery shopping.

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According to Cuban, his hack involves finding the online profile of your local grocery store and successfully copying the link. Once you have the link, simply check out their weekly deals and discounts on produce. By doing this, you can easily get your hands on fresh fruits and vegetables at discounted prices without having to clip coupons or waste time searching for sales in-store.

This is just one of many tricks that can help make your trips to the grocery store more productive. So if you're looking for ways to save money and eat healthier, give Mark Cuban's grocery store hack a try!

Upgrade Your Day with a Winning Morning and Nightly Routine

If you're looking to make the most of your daily basis, having great routines can make all the difference. The morning routine is the beginning of your day, and there's no better way to start it than with a systematic approach. A morning routine can set the tone for your entire day, so it's important to create one that works for you. Whether you prefer meditation, exercise or simply enjoying a cup of coffee, find a routine that energizes you and helps you focus on what's important.

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On the other hand, an evening routine is equally as important as a morning routine. If you're more of an evening person, this is where you can shine. Take some time to wind down and reflect on your day. This could mean anything from reading a book to taking a warm bath or simply writing in a journal. Whatever it is that helps you relax and clear your mind, make sure to include it in your evening routine.

The key to creating great routines is consistency. Make sure to stick with them until they become habits. It may take some time to find what works best for you, but once you do, your productivity levels will soar! Remember that upgrading your day starts with upgrading your habits - so take some time today to create winning morning and nightly routines that work for you!

Concluding Our Journey: Final Thoughts on the Topic

In today's fast-paced world, most of us are busy running after success and achieving our goals, but in this rat race, we often forget to take care of ourselves. It takes great courage to stop for a moment and prioritize our emotional and mental well-being. Productive stop is the complete opposite of being lazy; it's taking a pause from your hectic routine to relax and rejuvenate.

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We all have 24 hours in a day, and how we use them defines our success. However, constantly working without giving ourselves some free time mental can lead to burnout and physical wellbeing issues. Therefore, it's essential to redefine success by not only focusing on work but also enjoying life. Adding self-care activities like meditation or exercise to your to-do list can help relieve stress soothe your mind.

In conclusion, prioritizing emotional health is equally important as achieving our professional goals. Giving ourselves some much-needed breaks can boost productivity and energy put into other areas of our lives. So take that productive stop once in a while, indulge in self-care activities, and see how it transforms your mental well-being for the better!

Turn Stress into a Positive with the Power of Reframing

Did you know that an estimated 91 percent of working adults in major global economies experience high levels of stress? According to Stanford psychologist Kelly McGonigal, stress is not necessarily a bad thing. In fact, when handled properly, stress can be one of our greatest assets for boosting productivity in challenging situations.

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It's important to understand that stress is not always the problem itself, but rather a symptom of underlying problems. The key is to reframe our mindset and use stress as a signal to take action and address those issues head-on. By doing so, we can turn stress into a positive force that propels us forward instead of holding us back.

Research has shown that reframing our mindset towards stress can have lasting harmful effects on our physical and mental health. So the next time you feel overwhelmed by stress, try to see it as an opportunity for growth and change instead of a burden to bear. With the power of reframing, we can transform even the most difficult situations into productive stops along the path towards success.

Frequently Asked Questions

What are the best productivity tips?

"Start your day with a clear plan, prioritize your tasks, take breaks to recharge, and eliminate distractions. Consistency is key in maintaining productivity."

How to be more productive with less effort?

One way to be more productive with less effort is to prioritize tasks, focus on high-value activities, and delegate tasks that can be done by someone else. Additionally, taking breaks and practicing good time management skills can also increase productivity.

Does multitasking improve productivity?

No, multitasking does not improve productivity. Studies have shown that attempting to focus on multiple tasks at once actually decreases efficiency and increases the likelihood of errors.

How can I improve my productivity?

To improve productivity, start by prioritizing tasks and creating a schedule, eliminate distractions like social media or emails, take breaks to avoid burnout, and try implementing time-management techniques such as the Pomodoro method.

Is productivity a way to get the most out of each day?

Yes, productivity is a way to maximize the output of each day by efficiently utilizing time and resources. By focusing on tasks that are important and prioritizing them, individuals can achieve more in less time.

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Effie Blanco

Writer at Inside Business

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Effie Blanco is a prolific blog post author who has been writing for more than five years. Her writing covers a wide range of topics, from travel and lifestyle to health and wellness. Effie's unique voice and engaging style have earned her a dedicated following, and her work has been featured in numerous publications.

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